Free Invoice Generator - Online Invoice Maker

If you search for how to create an invoice online, you will see thousands of results and dozens of tools offering free invoice creation. That overload can make it harder to choose the right option. Let us break it down simply.

No matter what kind of business you run, there are only three main ways to create invoices:

• Use free invoice templates from Microsoft, Google, or similar tools.
• Use tools like an online invoice generator.
• Use complete invoicing software like Refrens.

Each option works differently based on your business needs, team size, and the number of invoices you send.

Can I use Microsoft or Google invoice templates?

Yes, you can. If you send only a few invoices each month and do not need automation or tracking, templates are enough. Freelancers and solo business owners often start here.

Steps to create an invoice with templates:

Pick a free invoice template from Microsoft Word, Google Docs, Excel, or Google Sheets. Edit the template by adding client details, line items, and totals. Customise the design and colours to match your brand. Add payment details. Save the invoice as a PDF and share it with your client

Pros of invoice templates:

• Free and easy to start.
• Word or Docs templates let you customise the design.
• Excel or Sheets invoice templates calculate totals and taxes automatically.
• Google templates store invoices in the cloud, which makes sharing and collaboration easier.

Cons of templates:

• Manual editing increases errors.
• Customising layouts takes time.
• Tracking invoices is difficult.
• No automation for reminders or late fees.
• No dashboard or summary reports.
• Extra steps are required to send invoices by email or messaging apps.
• Editing on mobile devices is frustrating.

Verdict: Templates work for very light use but become limiting as invoice volume increases.

Refrens first started as an invoice generator and grew into a complete invoicing solution built for simplicity. Today, it works as a cloud-based billing and invoicing software for small and medium businesses worldwide. It follows one simple idea. Your time matters. Creating an invoice should be the fastest task in your day.

Simple user interface

Traditional accounting tools often feel complex and hard to use. That frustration shaped how Refrens was built. Refrens uses a simple and intuitive interface that anyone can understand. You do not need accounting knowledge or training. The process stays clear and predictable. You can create a professional invoice in minutes.

Templates and customisation options

Creating invoices in spreadsheets often takes unnecessary time. Refrens solves this with professionally designed invoice templates. The platform also offers easy customisation options. You can personalise invoices to match your brand. You can change colours and add your logo in a single click. This helps you create clean and professional invoices without design effort.

Automated processes

Manual invoicing slows down daily work. Refrens removes that friction through automation. You can set up recurring invoices for repeat clients. You can schedule automatic payment reminders. You can convert documents, such as invoices to credit notes, with one click. The system stores client details securely. You never need to enter the same information again. All invoices stay organised in one place. You can also generate clear reports based on received payments.

Global and local compliance

Businesses often work with clients across countries. This creates challenges around currencies and tax rules. Refrens supports over 150 currencies and works across more than 175 countries. You can apply different tax types such as VAT or local sales tax based on your region. You can also disable tax when it does not apply. This flexibility helps businesses stay compliant without switching tools.

Smart features for faster payments

Late payments affect cash flow. Refrens includes features that help you get paid on time. You can add bank details directly to invoices. You can allow partial payments. You can offer early payment discounts. Automated reminders follow up with clients politely. This removes the need for manual follow-ups.

Comprehensive business management

Managing invoices across multiple files creates confusion. Refrens brings everything into one dashboard. You can manage invoices, clients, and products from a single place. You can track invoice status easily. You can generate useful reports. You can also view a complete audit trail and edit history for every document.

Accessibility and support

Business owners work from different devices and locations. Refrens works on both desktop and mobile browsers. You can access your account from anywhere with an internet connection. When you need help, customer support is available through live chat, email, and phone. What started as a simple solution to fix a personal frustration has grown into a trusted invoice generator for businesses worldwide. Refrens saves time, reduces manual work, and helps you focus on running your business.

Invoice number: Auto-generated. You can edit it if needed, but it must remain unique.

Invoice and due date: Automatically filled, with the option to edit. Due dates usually default to net 30 and can be adjusted.

Logo: Upload your business logo, or skip this step if you do not have one.

Invoice from: Add your business or personal details such as name, address, phone number, and email.

Invoice to: Add your client details.

Line items: Enter products or services with quantity and rate. Totals calculate automatically. You can also add descriptions and product images if required.

Taxes: Add applicable tax based on your region, or disable tax if it does not apply. Refrens supports over 150 currencies and works across more than 175 countries.

Terms and conditions: Add payment terms, notes, or late fee details.

Download or share: Download the invoice as a PDF or share it directly via email or messaging apps.

How to send an invoice with Refrens?

Once you create an invoice, Refrens gives you multiple ways to send it to your client. Each option helps you share invoices quickly while keeping communication professional.

Download invoice as PDF

This is the most common method. You can download the invoice in a high-quality PDF format and save it to your device. You can then attach the PDF to an email or share it through any messaging app.

Print invoice

Some clients prefer physical copies, or you may want a printed version for your records. Refrens allows you to print the invoice directly from the platform. This option works well for maintaining hard copies.

Share invoice via email

You can send the invoice directly to your client’s email address from within Refrens. This removes the need to download and attach files manually. You can also schedule automated payment reminders through email, which helps follow up on payments without manual effort.

Share invoice via messaging apps

If your client prefers messaging apps, you can share the invoice instantly using built-in sharing options. Add your contact details and the client’s number, and send the invoice directly. You can also schedule payment reminders through messaging apps, similar to email reminders.